Key Responsibilities

1. Proactive Monitoring: Actively track and monitor upcoming vendor payment deadlines and ensure timely follow-ups
2. End-to-End Follow-up: Consistently follow up on pending invoices to ensure they move smoothly through the approval pipeline
3. Punctuality: Take ownership of ensuring that all vendor payments are processed and released strictly on time
4. Finance Team Liaison: Collaborate closely with the internal Finance/Treasury team to track payment schedules, resolve processing bottlenecks, and secure timely disbursements
5. Cross-Functional Collaboration: Facilitate communication between the Sourcing, Vendors, and Finance teams to ensure clarity on billing details, payment terms, and timelines
6. Issue Resolution: Serve as the primary point of contact for vendor payment queries, efficiently resolving discrepancies or delay
7. Ensure that all required documentation (Agreements, PR, POs, GRNs, & approvals) is aligned before handing off invoices to finance for final payment
8. Maintain accurate trackers/logs of payment statuses and communication histories with vendors
9. Coordinate with all business & support functions for day-to-day requirements on the business applications team

Ideal Candidate

1. Experience: 1-3 years of experience in project management, accounts payable, vendor management, or a finance operations/coordination role
2. Communication Skills: Strong verbal and written communication skills are essential, as you will be negotiating timelines and resolving issues across multiple teams and external partners
3. Organizational Skills: Exceptional attention to detail with the ability to manage multiple payment schedules simultaneously without missing deadlines
4. Problem-Solving: A proactive "get-it-done" attitude to independently chase down approvals and resolve payment roadblocks
5. Tools: Familiarity with ERP software (like SAP, Zoho, etc.) and proficiency in G-sheets